Administrative Assistant- Healthcare Job in Huntington multispecialty office

Position Summary
Position Summary: Responsible for providing a wide variety of administrative support (coordinates and maintains calendars, creates and maintains various reports and databases, prepares and processes travel and expense reports, arranges weekly conference calls, answers office phones, sorts mail, fax, process invoices, filing, ect.) and other related administrative duties for an organizational unit or a department. Exercises independent judgment in the resolution of administrative concerns and issues. May provide guidance to the work of support staff as needed.Job Responsibilities
Performs other duties as assigned.
Administrative Support – Provides administrative support for an organizational unit or a department to maintain and improve the workflow level and efficiency. Conducts research and provides basic reports of finding and makes preliminary recommendations.
Word Processing/Typing – Serves as unit expert or lead over other clerical positions; independently respond to and compose correspondence. Types and proofreads memos and reports. Maintains and disseminates committee minutes; develops documents for presentation or meeting.
Reports – Gathers data and information from various sources, prepares reports based on information compiled, determines report format and elements needed, reviews for format, content structure based on knowledge of department specification, research problems, issues and concerns, responds to requests for information, summarizes, and data based on information compiled from various sources.
Scheduling/Coordinating – Manages calendar, makes complex scheduling arrangements involving multiple parties and conferences under minimum direction. Setup and coordinate meetings and conferences, cancel meetings based on knowledge of the subject and attendees. Recognizes and identifies information that can be disseminated and to whom, assists with special events planning. May organize travel logistic arrangements and itineraries as needed.
Filing/Mail Distribution – Develops filing systems, internal mailing processes and procedures.
Reception/Public Contact – Provides back up support for reception as needed. Meets and greets clients, resolves non-routine situations based on established policies and procedures and refers non solved issues and questions to the appropriate party.
Clerical Support – Performs general clerical duties (photocopy, fax, mails, and files, ect.) as needed. May order office supplies and organize department supply room.
Additional Responsibilities
Minimum Qualifications
Associate’s degree in a related field. Minimum of three years of related experience in an administrative support role or the equivalent combination of education and experience. Computer Skills – Proficient in the use of Microsoft Office Word, Excel, and Access. Ability to develop moderately sophisticated spreadsheets; set up routine computer procedures; resolve simple software/hardware problems. Ability to access e-mail, electronic calendars, and other basic office support software. Effective oral, written, communication, interpersonal and customer service skills. Ability to proofread documents and write clear, concise first draft.Ability to type at a speed of at least 50 net words per minute.Ability to multi-task while paying attention to detail.Ability to exercise administrative judgment and assumes responsibility for decisions, consequences, and results.Preferred Qualifications
Preferred Qualifications: Five years of responsible administrative experience. Preferred Bachelor’s Degree.
Job Type: Full-time
Pay: $22.00 – $28.00 per hour
Dental insurance
Employee discount
Flexible schedule
Health insurance
Paid time off
Tuition reimbursement
Vision insurance
8 hour shift
COVID-19 considerations:Mask required
Ability to commute/relocate:
Huntington Station, NY 11746: Reliably commute or planning to relocate before starting work (Required)
Customer service: 1 year (Preferred)
Work Location: One location

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