Administrative Assistant Job in Albany College of Pharmacy and Health Sciences

Position Information

Position Title

Administrative Assistant

Job Function


Worker Category

Full Time

Indicate Scheduled Hours Per Pay

Duration of Appointment

Semester Appointment Term

Position Summary

Under general direction, performs a wide variety of administrative tasks and confidential work associated with the Center for Student Success (CSS).

Major Duties & Responsibilities:

Welcomes students, faculty, staff, and other stakeholders and ensures all visitors are handled in a professional and courteous manner; provides accurate and general information about services offered by the department.
Assist in maintaining alerts and general info in Upswing
Coordinate job posting and event announcements in the Career Service Portal (Handshake)
Coordinate travel arrangements, create itineraries, and make reservations for CSS staff.
Maintain budget records, reconciling and verifying account statements and receipts, producing financial reports and summaries, and approving expenditures as requested.
Perform or oversee other general office duties, such as ordering supplies and maintaining student-advising records.
Manage CSS calendar of events and individual advisor calendars in Outlook

Required Qualifications

Education and Experience:

High School diploma or GED and 3 years administrative support required.
Bachelor’s degree, equivalent or associate degree preferred
Experience in supporting senior-level executives required; experience in higher education preferred.

Knowledge, Skills and Abilities

Proficiency in use of Microsoft Office applications: Word, Excel, Outlook and PowerPoint, Adobe, data management systems, and other software as needed.
Ability to work independently with little direction and work confidentially with discretion.
Demonstrated ability with accuracy in the maintenance of department records and processes.
Strong customer service skills including demonstrated interpersonal, oral and written communication skills, and listening skills.
Demonstrates sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ethnic, and disability backgrounds of college students and employees.
Ability to collaborate effectively with college departments and cross-functional teams.

Preferred Qualifications

Physical Demands

Physical Demands:

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and the ability to adjust focus.

Posting Details

Posting Details

Posting Number


Desired Start Date


Position End Date (if temporary)

Open Date


Application Deadline


Open Until Filled


Special Instructions to Applicants

Applicant Documents

Required Documents


List of References

Cover Letter

Optional Documents

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