Administrative Assistant Job in Miller Bros Solar

MILLER BROS SOLAR, LLC
JOB TITLE: Administrative Assistant
Miller Bros Solar, LLC is a top-five O&M service provider for the PV and Battery Storage North American market, with headquarters in Conshohocken, PA.
JOB PURPOSE AND SUMMARY
Administrative Assistant will be responsible for performing administrative and clerical tasks to support the executive team. Role will be on site.
DUTIES AND RESPONSIBILITIES
Essential Functions Of The Job
Duties will include:
Provide administrative support to ensure efficient operation of office.
Schedule meetings and supports visitors.
Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.
Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
Exhibits polite and professional communication via phone, e-mail, and mail.
Supports team by performing tasks related to organization and strong communication.
QUALIFICATIONS
Educational Requirements
High School diploma or GEDAssociate or Bachelor’s Degree preferred
Competencies Needed
Knowledge, Skills, and Abilities
Ability to provide information effectively.Good written and verbal skills.Ability to communicate effectively in writing as appropriate for the needs of the audience.Ability to be productive working remotely and independently.Ability to work in a team and participate productively, both in person and through technology.Ability to build relationships, listen and utilize good interpersonal skills.Ability to take responsibility and accountability.Emotional intelligence. The capacity to be aware of, control, and express one’s emotions appropriately and to handle interpersonal relationships judiciously and empathetically.Patience and the ability to remain calm in stressful situations.
Ability to understand your role within the business.Ability to coordinate multiple activities while ensuring safety, quality, and schedule adherence.Planning and organizing skills.Ability to manage change and deal with situations as they arise.Ability to accurately prepare documents, reports, and correspondence.
Skill in managing one’s own time and the time of others.Skill in monitoring/assessing the performance of self and others to make improvements and take corrective action.Ability to plan and delegate the work of others.Ability to take direction.
Professionalism – a high level of professional skills, ethics, and behavior.
Good working knowledge of Microsoft Office.Ability to learn new software for data collection and sharing.
Minimum Experience and Special Requirements
1+ years of experience within an administrative role
Ability to collaborate and coordinate well with peers and other personnel, vendors, and subcontractors.
Proficiency with MS Office applications to include, but not limited to, MS Word, Powerpoint, and Excel, as well as an ability to learn new computer programs without difficulty.
Work Environment
Office conditions.
Will appear on all job descriptions:
Reasonable Accommodation for Disability
Any employee, who believes that a reasonable accommodation is required for purposes of federal or state disability law is required to contact Human Resources to begin the interactive exchange process.
Disclaimer
The Employee is an “at-will” Employee subject to termination (with or without cause) or resignation at any time.
The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees, assigned to this job. Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time. This job description is not an employment agreement or contract.
Applicable state laws will apply.
PHYSICAL REQUIREMENTS: Balancing: Maintaining body equilibrium to prevent falling when walking, standing, or crouching on narrow, slippery, or erratically moving surfaces. (0-1 hours per day)
Bending and Stooping: Bending body downward and forward by bending spine at the waist. (0-1 hours per day)
Climbing: Ascending or descending ladders, scaffolding, ramps, poles, and other devises using feet and legs and/or hands and arms. Body agility is emphasized. (0-1 hours per day)
Climbing Stairs: Ascending or descending stairs to gain access to a building or to move from one floor to another. (0-1 hours per day)
Crawling: Moving about on hands and knees or hands and feet. (0-1 hours per day)
Light Carrying: Physically transporting items weighing less than 15 pounds from one location to another. (0-3 hours per day)
Moderate Carrying: Items weighing 15 to 44 pounds. (0-1 hours per day)
Heavy Carrying: Items weighing 45 pounds and over. (0 hours per day)
Fingering: Picking, pinching, typing, or otherwise working primarily with fingers rather than with the whole hand or arm. (3-6 hours per day)
Grasping: Applying pressure to an object with fingers (including thumb) and palm. (0-3 hours per day)
Kneeling: Bending legs at knees to come to rest on one or both knees. (0-1 hours per day)
Light Lifting: Raising objects under 15 pounds from a lower to a higher position or moving objects horizontally from one position to another. (0-1 hours per day)
Moderate Lifting: Objects 15 – 44 pounds. (0-1 hours per day)
Heavy Lifting: Objects 45 pounds and over. (0 hours per day)
Mobility Requirement: Enough to attend meetings in-person. (0-3 hours per day)
Pulling Hand over Hand: Using upper extremities to exert force in order to draw, drag, haul, or tug objects in a sustained motion. (0 hours per day)
Pushing: Using upper extremities to press against something with steady force in order to thrust forward, downward, or upward. (0 hours per day)
Reaching above shoulder: Extending hand(s) and arm(s) in any direction. (0-1 hours per day)
Repetitive motion: Substantial movements of the wrists, hands, and/or fingers for sustained periods of time. (3-6 hours per day)Sitting: Particularly for sustained periods of time. (6+ hours per day)
Standing: (0-3 hours per day)
Walking: Moving about on foot, particularly for long distances. (0-3 hours per day)
Visual Requirement: Enough to be able to see and read PC screens; detect color coding, read fine print, and/or normal type size print (6+ hours per day)
Hearing Requirement: Enough to hear others talking. (3-6 hours per day)
MENTAL REQUIREMENTS: COMPREHENSION
Ability to understand, remember, and apply oral and/or written instructions or other information. (6+ hours per day)
Ability to understand, remember, and communicate routine, factual information. (6+ hours per day)
Ability to understand complex problems and to collaborate and explore alternative solutions. (0-3 hours per day)
Ability to understand opposing points of view on highly complex issues and to negotiate and integrate different viewpoints. (0-1 hours per day)
ORGANIZATION
Ability to organize thoughts and ideas into understandable terminology. (6+ hours per day)
Ability to organize and prioritize own work schedule on short-term basis (longer than one month). (6+ hours per day)
Ability to organize and prioritize work schedules of others on short-term basis. (0-3 hours per day)
Ability to organize and prioritize work schedules of others on long-term basis. (0-1 hours per day)
REASONING and DECISION MAKING
Ability to apply common sense in performing job. (6+ hours per day)
Ability to make decisions which have moderate impact on immediate work unit. (0-3 hours per day)
Ability to make decisions which have significant impact on the immediate work unit and monitor impact outside immediate work unit. (0-1 hours per day)
Ability to make decisions which have significant impact on the department’s credibility, operations, and services. (0-3 hours per day)
COMMUNICATION
Ability to understand and follow basic instructions and guidelines. (6+ hours per day)
Ability to complete routine forms, use existing form letters and/or conduct routine oral communication. (3-6 hours per day)
Ability to compose letters, outlines, memoranda, and basic reports and/or to orally communicate technical information. (3-6 hours per day)
Ability to communicate with individuals utilizing a telephone; requires ability to hear and speak effectively on phone. (3-6 hours per day)
Ability to express or exchange ideas by means of the spoken word, communicating orally with others accurately, loudly, and quickly. (3-6 hours per day)
Ability to make informal presentations, inside and/or outside the organization. Speaking before groups. (0-1 hours per day)
Ability to compose materials such as detailed reports, work-related manuals, publications of limited scope or impact, etc., and/or to make presentations outside the immediate work area. (0-3 hours per day)
Ability to formulate complex and comprehensive materials such as legal documents, authoritative reports, official publications of major scope and impact, etc., and/or to make formal presentations. (0-1 hours per day)
MATHEMATICS
Ability to count accurately. (0-3 hours per day)
Ability to add, subtract, multiply, divide and to record, balance, and check results for accuracy. (0-3 hours per day)
Ability to compute, analyze, and interpret numerical data for reporting purposes. (0-3 hours per day)
Ability to compute, analyze, and interpret complex statistical data and/or to develop forecasts and computer models. (0 hours per day)
EQUIPMENT / DEVICE OPERATION: List all computers, peripherals, and other hardware required to perform this job: Computer, Phone
List all office machines required to perform this job: Printer, Scanner, Fax
List all vehicles that must be operated to perform this job: Car
Miller Bros Solar, LLC is an equal opportunity employer.
Job Type: Full-time
Pay: From $50,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Ability to commute/relocate:
Conshohocken, PA 19428: Reliably commute or planning to relocate before starting work (Required)
Work Location: One location