Administrative Coordinator– Global Investment Firm Job in Career Group Inc

Administrative Coordinator – Global Investment Firm
Thriving investment firm with an inclusive, employee-centric culture (great retention rate too!) is seeking an Senior Administrative Coordinator with 7+ years to support a Senior Director + Senior Manager that manage global teams and associates!
DOE + paid OT + discretionary bonus amazing health benefits + retirement plan + perks. The firm offers a hybrid schedule (3 days in office/2 remote) MIDTOWN EAST OFFICE.
The Administrative Coordinator will coordinate crucial processes by executing administrative/logistical responsibilities and managing complex projects.
As an Administrative Coordinator you will develop strong professional relationships across the firm and have a natural interest in collaborating to improve processes. You will have strong organizational skills, one must be extremely detail oriented in order to support/lead complex projects, programs, analyses, and tasks.
This role requires someone to have a strong interest in using/learning new data and technology across many platforms and familiarity with different applications, including web-based document management.
Primary responsibilities/essential functions:
Provide administrative support for projects, programs and/or the broader department with focused assistant support for a Director and Senior Manager.
May coordinate events, training sessions and similar activities for department. Support and/or lead projects within the business area.
Working knowledge of various data and technology platforms. Familiarity with different applications, including web-based document management.
Maintain and update data related to the people and processes within the team. Conduct data analyses, extract data, and present findings using graphs, charts, diagrams and tables for inclusion in reports and presentations.
Heavy calendar management – plan, prioritize and schedule meetings to accommodate manager and others. Use discretion and judgment to determine the priority of meetings. Reschedule existing meetings if needed to accommodate meetings with more urgency.
Qualifications and Skills:
Experience managing projects within a team
Ability to be a self-starter and work independently
Ability to prioritize assigned work, plan processes, and work for a group or team to assure work is completed in a timely manner
Ability to balance competing priorities effectively
Effective written and oral communication skills with a diverse group of associates, senior business leaders and individuals outside the organization
Sound judgment in resolving matters of high complexity
Intellectually curious and strong analytical skills
Ability to evaluate and appropriately address privacy and confidentiality concerns when dealing with others
In-depth knowledge of Microsoft Office, specifically Outlook, PowerPoint, and other relevant software
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Job Type: Full-time
Pay: Up to $110,000.00 per year
Schedule:
Monday to Friday
Experience:
Customer service: 1 year (Preferred)
Work Location: One location

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