Analyst, Human Resources Job in Mayor’s Office of Contract Services

Job Description

The Mayor’s Office of Contract Services (MOCS) is a New York City oversight and service agency that manages procurement citywide, from planning and release of agency solicitations to payment of vendors. Annually, agencies procure billions in products and services from a diverse pool of vendors that represent various industries. MOCS therefore aims to ensure that the procurement process remains fair, transparent, efficient, and cost-effective.

MOCS makes it easier to do business through use of end-to-end technology tools, increases transparency by publication of enriched data and hosting public hearings, and strengthens procurement operations by providing direct assistance and resources to all stakeholders. MOCS also partners with agencies and vendors to identify areas for policy reform, resulting in ongoing process improvement to reduce administrative burdens and increase the positive impact of services on communities. The MOCS Director serves as the City Chief Procurement Officer.

MOCS team members operate in a collaborative, service-oriented environment, where flexibility and ability to achieve results are valued. Analysts perform a range of defined tasks assigned by supervisors. All MOCS analysts are expected to deliver timely and quality work products and services, participate in ongoing improvement activities, proactively deepen their knowledge of procurement and government operations, and will use modern technology software and hardware to complete daily duties. Analysts also collaborate with other team members to implement projects, help to maintain and/or analyze operational data, and interact with external stakeholders.

Under general direction of the Assistant Director, Payroll and Timekeeping with some latitude for independent initiative and judgment, the Analyst, HR will be responsible for managing the agency’s timekeeping using City Time, PMS, and CHRMS. This position analyzes and understands the activities being performed with respect to timekeeping and NYC Citywide Time and Leave regulations. This position works in conjunction with the agency’s Payroll and Human Resources Department to assure that employees are paid accurately and on time. Responsibilities include, but are not limited to:

Reviewing weekly timesheets processed in City Time for accuracy and ensuring compliance with Citywide Time and Leave rules and regulations
Managing employee time and leave, include receiving and reviewing documentation
Assist with maintaining and updating City Time approval trees/workflow
Generating reports in City Time, RMDS, NYCAPS, and CHRMS to analyze data, track trends
Respond to time and leave inquires to staff in courteous and timely manner
Process manual Leave adjustments and online event entries in City Time
Assisting in the development and implementation of agency’s human resource policies and programs
Maintaining employee files in electronic and paper form
Providing City Time orientation for new hired and promoted employees
Trouble-shooting time and leave issues and submitting remedy tickets for escalation
Performing general administrative duties and special projects, as requested by the division head and/or supervisor

Minimum Qual Requirements

1. Graduation from an accredited college with a baccalaureate degree; or
2. Graduation from an accredited community college plus two years of experience with administrative, analytic, coordinative, supervisory or liaison responsibilities; or
3. A four year high school diploma or its educational equivalent plus four years of experience as described in “2” above; or
4. A satisfactory equivalent combination of education and experience.

Preferred Skills

Knowledge of City Time, CHRMS, RMDS, and PMS
Minimum of two years of timekeeping experience
Proficient in Microsoft Suite, including Office, Excel and Word
Ability to maintain a high level of discretion and confidentiality
Excellent verbal and written communication skills, including the ability to interface with all levels at the agency
Ability to work independently and as part of a team
Strong organizational skills with the ability to manage deadlines
Meet deadlines and work independently while paying close attention to details;
Ability to work well in a fast-paced environment
Establish relationships quickly and maximize positive team dynamics;
Knowledge of leave such as FMLA, PFL, PPL, FFCRA, CCL

Additional Information

To best serve the City we represent, MOCS seeks individuals from a variety of backgrounds who can bring different perspectives to contribute to the work of the office. MOCS also seeks candidates who want to contribute to a work environment that values teamwork, inclusion and respect.

As a current or prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. Please review the following notice to see if you may be eligible for programs and how to apply: https://www1.nyc.gov/assets/mocs/downloads/pdf/2022.04.06_final_SLDNotice_CityEmployeesJobApplicants.pdf. For additional student loan information, please visit https://www1.nyc.gov/site/dca/consumers/Student-Loans.page.

To Apply

External Applicants, please go to www.nyc.gov/jobs and search for Job ID#: 534105.
Current City Employees, please go to www.nyc.gov/ess and search for Job ID#: 534105.

Mayor’s Office of Contract Services is an equal opportunity employer. Mayor’s Office of Contract Services recognizes the unique skills and strengths gained through military service. Veterans and service members of the U.S. Armed Forces are strongly encouraged to apply. Special accommodations provided to applicants with disabilities. Please contact MOCS Disability Service Facilitator at disabilityaffairs@mocs.nyc.gov or
212-298-0734 only to request an accommodation. No other phone calls or personal inquiries permitted.

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Work Location

255 Greenwich Street, 9th Floor New York, NY 10007

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

See DCAS Directive No. 2020-2 (https://www1.nyc.gov/assets/dcas/downloads/pdf/agencies/directive_2020_2.pdf) regarding residency requirement during the COVID-19 emergency.