Contract Management Specialist 1 SG 18 /Contract Management Specialist Tr Job in Taconic DDSO

TITLE: Contract Management Specialist 1 SG 18
Contract Management Specialist Trainee 1- equivalent to SG13
(Successful completion of a two-year Traineeship leads to a
Contract Management Specialist 1)
NUMBER OF POSITIONS: 1
SALARY: $62,783- $79,425 SG 18
$48,042 – $61055 SG 13
STATUS: Permanent
NEGOTIATING UNIT: Professional, Scientific, and Technical (PS&T)
OFFICE/REGION: NYS Office for People With Developmental Disabilities- Taconic
DIVISION/DEPARTMENT: Division of Fiscal Policy and Management – Business Office
LOCATION: OPWDD Taconic
Contract Hub
25 Center Circle
Wassaic, NY 12592
SHIFT/PASS DAYS: Days, Monday-Friday 8:00am- 4:30pm
OTHER: *Posted Hiring Salary includes the sum of statutory hiring rate for SG18 ($61,270) and SG13($46,529) and Mid-Hudson Adjustment ($1,513). The Mid-Hudson Adjustment ($1,513) is also added to job rate SG 18 ($77,912) and SG 13 ($59,542)
POSITION DESCRIPTION:
The Contract Management Specialist 1 negotiates, develops, prepares, reviews, implements, processes, tracks, and provides fiscal and administrative oversight of contracts.
PRIMARY DUTIES AND RESPONSIBILITIES:
Duties include but are not limited to:
· Review proposed contracts for fiscal and programmatic correctness, adherence to State policy, compatibility with agency programs and goals, availability of funds and appropriateness of rates.
· Conduct cost evaluations and prepare of assist with preparation of cost evaluation reports.
· Prepare preliminary reports and recommendations to approve or reject contracts.
· Review Procurement records to ensure that all applicable laws, rules, and regulations are adhered to and that the proposed contracts represent the “best value” to New York State.
· Review budget modifications and contract amendments to determine the impact on the contract and to ensure continued compliance with applicable regulations.
· Resolve minor changes or additions to contracts.
· Draft written responses to interested parties on contract awards and contract status. Follow up on proposed contracts throughout the approval process with internal reviewers and external approval agencies such as the Department of Law and the Office of the State Comptroller.
· Provide guidance, technical assistance, and training to agency staff and/or potential bidder(s) to facilitate the contract
· and procurement processes, ensuring all control requirements are met.
· Develop and maintain an effective working relationship with program and administrative organizations.
· Resolve problems identified by agency staff or vendors with the contract, RFPs, IFBs, Sole/Single Source Procurements, or other related financial documents.
· Monitor voucher payment process for assigned contracts, ensuring audits are conducted in a manner consistent with contractual payment provisions.
· Supervision of subordinate staff.
· Special projects and assignments as assigned.
NOTE: Travel will be involved in the performance of the duties of the position. This may include a state-owned vehicle, as available, or the employee’s own car. An employee who uses his/her own car will be reimbursed at current negotiated rates.
MINIMUM QUALIFICATIONS:
PERMANENT CANDIDATES must currently be a permanent Contract Management Specialist 1
OR be reachable on the current Civil Service eligible list
TRANSFER CANDIDATES be eligible for transfer under Section 70.1 of the Civil Service Law.
SELECTION CRITERIA:
· When applying, please furnish a current daytime telephone number.
· Management reserves the right to determine the number of qualified candidates to be interviewed.
· At the time of offer, you must be ready to accept or decline the position.
APPLICATION PROCEDURE:
Interested candidates should submit a cover letter detailing how you meet the minimum qualifications and a current resume
to the Taconic DDSO Human Resources Office. Please provide your social security number for service certification and transfer
eligibility determination process. Also be sure to include the vacancy number on this announcement on your resume.
Taconic OPWDD – Human Resources
25 Center Circle
Wassaic, New York 12592
Phone: 845-877-6821 ext.3367
Fax: 845-877-3851
Please note:
· As of 10/12/2021 all OPWDD employees must be vaccinated against COVID-19 or submit to mandatory weekly testing for COVID-19.
· Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-4785
· Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
· In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
· For CSEA positions: Local Bidding Agreements will be honored.
· If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer.
· OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
Job Type: Full-time
Pay: $62,783.00 – $79,425.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Work Location: One location