Executive Assistant Job in Madison Associates NY Inc.

THIS POSITION HAS GROWTH POTENTIAL – THE EXECUTIVE ASSISTANT WILL LEARN THE ROPES AND EVENTUALLY GROW INTO AN OPERATIONS MANAGER.
We are looking for an Executive Assistant for a busy company to perform a variety of administrative tasks. Everyone in the company are great team players and help each other. Therefore, we are looking for another team player!
The Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you must be friendly, outgoing, a good team player, well-spoken, good communication skills, present yourself well, be well-organized, work well under pressure, can wear many hats with ease, have great time management skills and be able to act without guidance (ability to work independently). Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
Responsibilities
Answer phone, upbeat and professional communication skills
Act as the point of contact among executives, employees, clients and other external partners
Manage information flow in a timely and accurate manner
Manage executives’ calendars and set up meetings
Make travel and accommodation arrangements
Rack daily expenses and prepare weekly, monthly or quarterly reports
Act as an office manager by keeping up with office supply inventory
Format information for internal and external communication – memos, emails, presentations, reports
Screen and direct phone calls and distribute correspondence
Organize and maintain the office filing system
Skills
Bachelors Degree
Work experience as an Executive Assistant
Excellent MS Office knowledge (Strong Excel, Quickbooks and Outlook Experience)
Outstanding organizational and time management skills
Excellent Presentation (you will be meeting with clients)
Excellent verbal and written communications skills
Discretion and confidentiality
PLEASE KNOW SALARY IS BASED UPON EXPERIENCE/BACKGROUND
Job Type: Full-time
Pay: $85,000.00 – $100,000.00 per year
Benefits:
Health insurance
Schedule:
Monday to Friday
Ability to commute/relocate:
Larchmont, NY 10538: Reliably commute or planning to relocate before starting work (Required)
Education:
Bachelor’s (Required)
Experience:
Microsoft Excel: 3 years (Required)
QuickBooks: 3 years (Required)
Work Location: One location

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