Human Resources Coordinator Job in Megastar HR

About AmTrust:
AmTrust Realty Corp, founded in 1993, is a privately held real estate company headquartered in New York City. AmTrust owns 12 million square feet of well positioned commercial properties across the U.S., including a portfolio of net lease properties, and is developer of The Amberly — a 33-story luxury residential and retail property in Brooklyn, New York. Known for its long-term ownership, successful development and repositioning of its assets, and commitment to tenants, AmTrust is the landlord to the City of New York, the New York City Housing Authority, and the State of New York, among other notable tenants.
AmTrust RE is rethinking real estate. Transforming iconic placemaking mixed-use, commercial, and residential destinations that anchor key markets including Manhattan, Brooklyn, and Chicago. AmTrust RE is investing in the future with bold upgrades and memorable services and amenities that enrich both the tenants as well as the city that surrounds them.
SUMMARY
The HR Coordinator supports best-in-class HR and administrative services to AmTrust Realty Corp employees by:
(1) Providing administrative assistance to the Vice President of Human Resources & Administration, &
(2) Coordinating HR and administrative functions throughout the employee lifecycle (onboarding, benefits, employee relations, offboarding) in compliance with federal, state, and local regulations, and aligned with employment best practices.
RESPONSIBILITIES
Executive Assistant: Provide administrative support to VP of Human Resources & Administration by performing the following tasks in an organized and effective manner:
o Maintain up-to-date schedule/calendar, & make travel arrangements
o Prepare presentations, reports, memos, letters, & other documents
o Field incoming requests (phone calls, emails, personal), triaging support aligned with priority level
o Prepare for meetings & record meeting minutes
New hire onboarding: Facilitate a welcoming experience for new hires, setting them up for success by coordinating the following tasks:
o Facilitate internally and with vendors to ensure new hires have adequate resources on Day 1
o Coordinate new hire orientation of office policies, procedure, and other company operations
o Ensure new hires promptly complete forms and agreements required for employment (e.g., I-9, Confidentiality Agreement, W-4)
o Support hiring leaders to facilitate company and position-specific trainings and other tasks as needed
Benefits: Monitor benefit eligibility; Assist with new hire and annual open enrollment; Manage status changes, cancellations, and deferrals as appropriate to medical insurance, dental insurance, vision insurance, disability, life insurance, HSA/FSA accounts, and 401(k) retirement plan; Coordinate claim resolutions with insurance broker; Reconcile invoices from benefit providers with employee coverage and payroll deductions
Employee files and data: Accurately and confidentially maintain employee records in employee files and databases; Maintain employee information by entering and updating employment and status-change data in the payroll/HRIS system; Assemble, prepare, and analyze employee data reports; Perform file audits to ensure all required documentation is collected and maintained
Employee relations: Field employee questions and concerns related to human resources and office administrative functions, escalating employee issues as needed to resolve concerns and mitigate risk
Employment terminations: Complete termination documentation and conduct exit interviews when needed; Process benefit cancelations and coordinate COBRA notifications; Manage corresponding unemployment insurance claims
HR Expertise: Remain up to date on human resources management trends, technologies, and techniques by reviewing current literature/publications, networking with colleagues, and participating in professional educational meetings, workshops, and conferences
Perform additional, related HR and administrative support duties as needed.
QUALIFICATIONS
Experience: Minimum 2 years of administrative support experience; preferably supporting executive level, in commercial real estate industry, and fast-paced environment
Education: Bachelor’s degree in business, human resources, experience management, or related field preferred; or comparable knowledge and experience
Competencies:
o Knowledge of administrative assistant and human resource management business acumen, principles, and best practices; current with relevant trends and applications
o Strong attention to detail; strong time management, project management, and organizational skills; able to perform a wide variety of tasks and multi-task efficiently
o Ability to skillfully gather, review, summarize, interpret, and analyze data; able to conduct root-cause investigations, and prepare reports on findings in a resourceful manner
o Basic math skills, able to add and subtract, and perform simple division and multiplication
o Proficient verbal and written communication skills; able to read, comprehend, and follow instructions; and speak, read, and write English fluently
o Advanced proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint); and business management or other customer relations management (CRM) software, databases, and tools
o Exceptional customer service and interpersonal skills, able to build strong relationships and maintain rapport cross-functionally and with external customers (e.g., clients/customers, dealers, vendors, contractors)
o Ability to work independently, with minimal supervision, and also work on a team
o High level of integrity and ethics, able to handle sensitive and proprietary information with discretion and confidentiality
o Ability to remain calm under pressure and work to deadlines in a fast-paced corporate environment
Schedule: Full-time, benefit-eligible position; Core business hours are from 8:00 a.m. to 4:30 p.m. with time off for breaks and lunch period; Work hours may also require evening and weekend work, as job duties demand
Travel: Requires limited travel (0-5%), limited to the local area
Physical Demands: Largely sedentary role, but requires some filing, including the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary; Frequently required to speak and listen; sit, stand, and walk; use hands and arms to feel, reach, and grasp; engage in repetitive motions; lift, move, and/or carry objects up to 15 pounds; Rarely required to lift, move, and/or carry objects over 25 pounds; Specific vision abilities
Job Type: Full-time
Pay: $70,000.00 – $80,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Education:
Bachelor’s (Required)
Experience:
Human resources management: 2 years (Required)
Work Location: One location

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