OneSource Onsite Coordinator Job in PerkinElmer

Purpose
The purpose of this position is to help ensure complete customer satisfaction with PerkinElmer by providing first level non-technical support to customers whether in person or via telephone, email, portal or other electronic system.
Job Responsibilities
Identify & Respond to Customer Inquiries. Acknowledge the customer, determine the nature of the call and provide a customer focused first point of contact to answer customer inquiries, establish service calls, or refer customers to other service professionals within PerkinElmer in a way that demonstrates a commitment to total customer satisfaction. Initiate outgoing calls focused on requesting and expediting requests for service and scheduling of activities with other Original Equipment Manufacturers (OEM), Third Party Vendors (TPV) or Independent Service Provider (ISP). Coordinate with Enterprise Purchasing for all contract or Spot Buy Purchase Orders On a daily basis, the Enterprise Support Services Specialist will provide the following services to PerkinElmer customers:

General Customer Inquiries :
As necessary, refer customer to the correct internal professional to ensure the most effective escalation, transfer or reassignment path, achieving resolution and customer satisfaction.
Channel product sales inquiries to the appropriate sales/service leader.
Monitor & respond to email, voicemail, web portal and fax to ensure requests are responded to according to established standards and KPI’s by customer.
Provide back up support for team members assigned to other customers.

Service Scheduling and Processing :
Monitor & respond to customer requests, ensuring response times are within the requirements identified in the customer Statement of Work and Service Level Agreement.
Process requests for equipment service, confirming equipment coverage and service provider, identifying events which will be billable to the customer. Obtain customer purchase orders for billable events before work is started.
Review and schedule preventive maintenance and other scheduled compliance activities (OQ, PQ and validation) and assign to PerkinElmer engineer, OEM or TVP , working to schedule out 60-90 days in advance of required event.
Follow up on service events to confirm the event has been completed and the customer is satisfied.
Move the Basic start date to reflect service dates which have been moved to a future date.
Utilize SAP, Service Max and/or customer’s system of record, if required, to capture pertinent detail regarding the event.
Input data from Field Service Reports into SAP, Service Max, and/or customer‘s system of record, assuring that start and stop dates and times are correct.
Complete follow-up transactions in an organized, detailed, efficient manner, meeting deadlines. Data entry is accurate and errors minimal.
Collect required customer data and information for account creation and maintenance, equipment adds to the program, deletes from the program, or entitlement changes. Submit via portal for processing.

Purchase Requisition Creation :
Obtain required documentation and approval prior to creation of Purchase Requisitions for service requests to be completed by non-PerkinElmer suppliers.
Identify Customer’s instrument/system-based or technical need & ensure that required documentation is secured prior to purchase requisition release.
After PO’s have been issued, ensure service delivery dates are correct and revise as necessary, per follow-up with suppliers and customers.
Ensure purchase requisitions are closed within 180 days, and work with PO Specialists to confirm associated purchase orders are closed as well.
Work with service delivery team to ensure service delivery goals are met for cost savings, cost avoidance and KPIs (Key Performance Indicators).
Assist with vendor satisfaction surveys; provide results to service leadership, service provider and customer where appropriate.

Out of Scope Charges :
Run required reports to identify service events which require charge back to the customer.
Complete the chargeback process, obtaining customer approvals where required, in advance of PKI customer invoicing.
Maintain surveillance and escalate to service leadership any instances where billing cannot occur due to pending customer approval or funding issues.

Communication :
Ability to articulate with technically oriented people, quickly establish rapport, gain their confidence, respect and trust.
Communicate timely program information to selected service providers to ensure satisfactory delivery of acquired services and materials.
Discuss troubleshooting/repair situations with service providers or customers, in a professional, cost effective manner, utilizing poise, tact and diplomacy to obtain cooperation and results.
Monitor open requests, working to achieve closure, and meeting metrics requirements.
Escalate problems to manager or the appropriate program leader or customer program contact for strategy development and participation as appropriate.
Follow up to ensure that all questions/requests/customer commitments are responded to or resolved to the customer’s satisfaction.
Site Specific Activities – if applicable to the specific customer:
Meet OEM or TPV service engineers at customer points of entry, confirm reason for site visit.
Verify required customer health and safety requirements for site entry have been completed by engineer.
Escort the engineer to the equipment location and hand off to customer equipment owner/user.
Upon completion of the service event, escort the engineer back to the customer entry point and obtain a copy of the service report prior to engineer departure.
Open and close service events in the customer’s system of record, matching the service events in PerkinElmer SAP and/or Service Max.
Update the customer’s system of record, matching PerkinElmer records, for all adds/changes/deletes to the OneSource Enterprise program.

Basic Qualifications:
High School Diploma
1-2 years of experience in a customer facing role
Experience with Microsoft Office (Word & Excel)

Preferred Qualifications:
B.A/B.S. Degree or Associate Degree, or 3+ years of experience in a team-based customer service environment.
Ability to work effectively in a team and individually; organized with good time management skills.
Bias for action and high level of commitment to customer.
Excellent verbal and written communications skills.
Demonstrated experience and proficiency using software for word processing, email, order entry, and others as required. Proficiency in Microsoft Office; SAP, Service Max and Maximo experience desirable.
Ability to prioritize multiple requests with different levels of urgency
Language: English and Country Language for assigned customers
Physical Demands
Must be able to remains in a stationary position more than 25% of the time
The person in this position needs to regularly move inside and outside labs
This position will regularly engage in bending, squatting, stretching and reaching in order to perform tasks.
Occasionally move or lift up to 25 pounds
Specific vision abilities required by this position include without limitation, the ability to observe details at close range (within a few feet of the computer), distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus in order to perform the essential service functions of this position.
Regularly operates a computer and other office machinery, such as a calculator, copy machine, and computer printer
Working Environment
Must be able to work in a laboratory, controlled environments requiring personal protective equipment
Job pace may be fast and job completion demands may be high.
Ensure safety, security, and the environment in all aspect of the daily activities, and any potential safety hazards are addressed and corrected immediately.
Understand ergonomic relationship between people, equipment and working environment.

Duties and Responsibilities:
Act as a single point of contact for scientists and PerkinElmer personnel, coordinating flow of services areas
Liaise with all lab services (e.g. in-lab technical support, housekeeping, glass wash, facilities) to ensure the level of service meets the needs of the scientists
Support the raising, monitoring, and closing out of help desk tickets, equipment maintenance/repair, IT Services, and infrastructure
Support the general induction and familiarization for new starters
To carry out all requests and tasks in a helpful and professional manner, build relationships with key staff and consistently demonstrate a good customer service interface

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