Registrar Job in The Quad Preparatory School

Quad Preparatory SchoolRegistrar (Immediate)Updated: May 2022
The Quad Preparatory School is an alternative, non-profit, K-12 college preparatory school dedicated to the education of twice-exceptional students, bright and creative children who learn differently. Quad Prep is a young, fast-growing school founded in 2013 that is a vibrant professional and collegial learning community for employees.
The Quad Preparatory School transforms the lives of twice-exceptional people – those who are gifted and learn differently – by redefining the experience of school. Our personalized model fully integrates social and emotional learning with challenging academics, empowering our students to rise to the level of their extraordinary talents. Through our innovative programs we are leading a larger movement in service of both twice-exceptional people and society at large.
Our teachers, clinicians, and staff joined together to craft our statement of values, which we are proud to share:
*Quad Prep is a kind and joyful learning community where everyone is celebrated for who they are.
*We ignite students’ strengths and passions and allow for safe academic pursuit at the highest levels by learning from mistakes.
*We are trustworthy and steadfast, and our high academic expectations challenge students to grow uniquely as people and in the way they learn.
*We widen our students’ perspectives, giving them the tools to know themselves and find success in the future of their choosing.
*We never give up on each other and are driven by the ethos of “not if, but how.”
As Quad Prep is rooted in the community of New York City, we commit, as a matter of justice and equity, that we shall work toward enrolling a student body and employing a staff that fully reflects the makeup of our community.
As education at Quad Prep is rooted in the idea that our neurodiverse students are to be proudly celebrated for their unique talents and potential, we commit that the whole self of every individual student, parent, and staff member shall be welcomed, valued, included, and treated always with the deepest respect and empathy.
And, as at Quad Prep our community is a single fabric supporting the development of all, we commit that every student shall benefit from the richness of the backgrounds and experiences that make up that fabric, so that they leave Quad fully prepared to engage with the exciting and wonderful diversity of this world.
As education at Quad Prep is rooted in the idea that our neurodiverse students are to be proudly celebrated for their unique talents and potential, we commit that the whole self of every individual student, parent, and staff member shall be welcomed, valued, included, and treated always with the deepest respect and empathy.
And, as at Quad Prep our community is a single fabric supporting the development of all, we commit that every student shall benefit from the richness of the backgrounds and experiences that make up that fabric, so that they leave Quad fully prepared to engage with the exciting and wonderful diversity of this world.*RESPONSIBILITIES*
The Registrar, under general direction, is responsible for providing secretarial, clerical and administrative support to ensure that school services are provided in an effective and efficient manner. This position maintains all incoming and outgoing student records. They act as the school contact for student withdrawal and transcript requests.
Maintains all student incoming and outgoing records
Fulfills parent requests for student information
Collects and updates all student immunization and health screening documents
Notifies necessary staff of required updates to student’s special programs status
Cross-verify enrollment documents and information updates; communicates changes to Document Processor
Manually enters and maintains student information into the Student Information System
Communications with local and state agencies as well as other schools or districts to obtain records or information
Efficiently processes all withdrawal requirements
Assist administration with various projects
Knowledge of creating a master schedule of student courses
Providing official forms for families and schools
Displays courtesy and sensitivity; Manages difficult or emotional customer situations; Meets commitments; Responds promptly to customer needs; Solicits customer feedback to improve service.
Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Uses reason even when dealing with emotional topics.
Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Accepts criticism and feedback; Adapts to changes in the work environment; Changes approach or method to best fit the situation.
Balances team and individual responsibilities; Exhibits objectivity and openness to others’ views; Gives and welcomes feedback.
Other duties as assigned.
*Work Environment: *This job operates in a school setting. School is located on the 4th floor of building. This role requires regular walking to various locations around the school.Physical Demands: While performing the duties of this job, the employee is regularly required to talk and hear. This position is very active and requires standing, walking, bending, kneeling, and stooping all day. The employee must frequently lift and/or move items over 20 pounds. During fire drills, employee will need to use the stairs to go to ground level from 4th floor. Typing required for database entry and for composing emails.Position Type and Expected Hours of Work: This is a full time position in an educational facility which is open 8 hours a day. Employee will work 12 months out of the year. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Travel: No travel is expected for this position.Required Education and Experience:
Bachelor’s degree required
Exceptional customer service
Excellent written and verbal communication skills
Energetic team player and role model
Exemplary representative of the School
Resounding ability to exercise good judgment and maintain confidentiality
Must be able to use Gsuite, specifically Google Drive
Outstanding problem solving and initiative taking
Strong skills in communications and interpersonal relations within and across multiple constituencies
*Preferred Education and Experience: *
Bachelor’s Degree is preferred
Prior experience in education administration is preferred
*Want to learn more about Quad Prep?* Connect with us!
****Note that all employees are required to be fully vaccinated for COVID-19. Medical and Religious Exemptions may be provided****
*_AAP/EEO Statement: *_The Quad Preparatory School is based on an inclusive philosophy that does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, marital status, creed, sexual orientation, familial status, citizenship, veteran or military status, or any other characteristic protected by law in its hiring procedures and policies.
Job Type: Full-time
Pay: $50,000.00 – $55,000.00 per year

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