Training Program Administrator
Mather Hospital, a member of Northwell Health, is an accredited 248-bed, non-profit community teaching hospital that has an opportunity for a Training Program Administrator.
Department: Graduate Medical Education
Duties: Assist the Program Director and Training Program Manager in maintaining program accreditation with ACGME and applicable councils; assists in the preparation and coordination of materials and resources for ACGME: self-study and site visit reviews. Assist in reviewing, accessing, developing implementing and enforcing program specific policies as required by the ACGME and other accrediting bodies; assist with maintaining, monitoring and completing all required updates on applicable websites, surveys and electronic databases. Provide administrative and logistical coordination for all aspects of medical education programming in the department; prepare, monitor and disseminate faculty and resident rotations, schedules, on-call coverage, work hours and vacation schedules. Assist in the coordination of annual appointment, credentialing and on-boarding process for existing and new residents and fellows to ensure effective navigation of on-boarding process. Collaborate with the Training Program Manager in planning and executing annual residency and/or fellowship recruitment processes, documentation and events. Monitor and coordinate evaluation process to ensure ACGME milestone evaluations are captured. Assist with completion of Annual Program Evaluation (APE) module and ensure submission of OAA. Assist with organizing and overseeing all aspects of courses, conferences, alumni and graduation events; ensure that applicable events align with established GME guidelines. Generate resident reports/documents to facilitate Clinical Competence Committee (CCC) functions for program requirements and standards of the Next Accreditation System. Manage materials for, and assist with proctoring of specialty-specific trainee examinations. Perform other related duties as required and requested by the Program Director and Training Program Manager.
Qualifications: Bachelor’s Degree or equivalent combination of education and related experience required. Working knowledge of Microsoft Office Suite Programs required. Knowledge of MedHub or other residency management suite in addition to 1-3 years of relevant experience, working knowledge of policies, procedures and systems related to Office of Academic Affairs, ACGME/AOA, ERAS and NRMP is preferred but not required. Ability to adapt and adjust to new or changing situations. Ability to prioritize multiple ongoing assignments. Exceptional communication and follow up skills. Team player.
Hours: Full Time (37.5 hrs/wk)
Equal Opportunity Employer
Job Type: Full-time
8 hour shift
Ability to commute/relocate:
Port Jefferson, NY 11777: Reliably commute or planning to relocate before starting work (Preferred)
Work Location: One location